How to customize your Calendar settings on iPhone and iPad

How to customize your Calendar settings on iPhone and iPad

The built-in Calendar app on iPhone and iPad is not only Apple’s specially designed event tracker, it’s also a gateway to many other productivity apps that sync with it to provide useful information for your daily life. Even if you use a different calendar service, like Google or Microsoft, you can link those services to your Calendar app to get the most out of your daily planning. Apple’s Calendar app has lots of dedicated customizations that you can use to help make it work for you. Here’s how to set them up the way you want.

How to setup calendar accounts

Whether you’re using iCloud, Gmail, Outlook, or a dedicated IMAP account, you can set it up to sync with the built-in Calendar app on iPhone and iPad.

Note: If you’ve already set up your email account, you may have already completed these steps.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Accounts & Passwords.
  3. Tap Add Account.

    Launch Settings, then tap Accounts and passwords, then tap Add Account

  4. Select an account service like iCloud, Google, or Outlook.
  5. Sign in with your account login credentials.
  6. Turn on the Calendars switch to sync that account’s calendar.

    Select an account, then sign in, then turn on Calendar

How to change the default time zone for calendar alerts

By default, your iPhone and iPad will automatically change time zones as you move about the country. However, you may want your calendar information to stay in the time zone you live or work in. If you want to change the default time zone, you can override it in your Calendar’s settings.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.

    Launch Settings, then tap Calendar

  3. Tap Time Zone Override.
  4. Turn on the Time Zone Override switch.
  5. Tap Time Zone.

    Tap Time Zone Override, turn on Time Zone Override, tap Time Zone

  6. Search for the city you want to change the time zone to.
  7. Tap the city to change the default time zone for your Calendar app.

    Search for a city, then select the city

How to select an alternate calendar type

If you usually follow the Chinese, Hebrew, or Islamic calendar, you can make that your default calendar type instead of the western one.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.

    Launch Settings, then tap Calendar

  3. Tap Alternate Calendars.
  4. Tap Chinese, Hebrew, or Islamic.

    Tap Alternative Calendars, then select a calendar

How to turn week numbers on and off

By default, the Calendar app numbers each week in the year. For some, this is a useful way to quickly see how many weeks have gone buy, but for others, it’s unnecessary information. You can turn this feature off or on to your liking.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.
  3. Turn the Week Numbers switch off or on.

    Launch Settings,then tap Calendar, then turn on or off week numbers

How to turn invitee decliners on and off

If you’re big on inviting others to events, you may want to know everyone that has confirmed and declined the invitation. You may, however, not have any interest in who is not attending your event. You can turn this feature off or on to your liking.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.
  3. Turn the Show Invitee Declines switch off or on.

    Launch Settings,then tap Calendar, then turn on or off week numbers

How to manage calendar syncing

In order to keep data usage and internal storage to a minimum, your iPhone and iPad, by default, only sync back one month. If you’re likely to be looking for older event information from your various calendars, you can change how far back your accounts are synced.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.

    Launch Settings, then tap Calendar

  3. Tap Sync.
  4. Tap the time frame you want to sync back to.

    Tap Sync, then select a time frame

How to set default alert times

You can specify what time you want to receive an alert for an event on your calendar. This does not override any events that you have manually selected a notification time. It’s for default event notifications for Birthdays, timed events, and all-day events

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.

    Launch Settings, then tap Calendar

  3. Tap Default Alert Times.
  4. Select the alert you want to set a default time for.
  5. Select the time you want to receive the alert.

    Tap Default Time Alerts, then tap a type of alert, then pick a time

How to set a reminder to leave on time

You can also enable the ability to receive an alert to remind you what time you should leave in order to make it to your event based on typical travel time for events where you have an address included.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.

    Launch Settings, then tap Calendar

  3. Tap Default Alert Times.
  4. Turn the Time to Leave switch on.

    Tap Default Time Alerts, then turn on Time To Leave

How to set the start of your week

In the U.S., our standard calendar starts on a Sunday, but that may not be right for you. Maybe you think of Mondays as the beginning of your week. If you work a different schedule than 9-5/M-F, you might consider Saturdays the first day of the week. You can select any day to start your week off with in the Calendar app.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.

    Launch Settings, then tap Calendar

  3. Tap Start Week On.
  4. Tap a day of the week.

    Tap Start Week on, then select a day of the week

How to set a default calendar

You may be trying to manage multiple calendars from your work, home, and other activities. One of them will always be your main calendar — the one you usually create events for. You can set one specific calendar as your default, which means events created and shared will automatically be from that specific account unless you switch to a different one manually.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.

    Launch Settings, then tap Calendar

  3. Tap Default Calendar.
  4. Select the calendar that you want to be your default.

    Tap Default Calendar, then select a calendar

How to turn location suggestions on and off

When you’re creating an event, the Calendar app includes a feature that will make locations suggestions based on what you’ve title it. For example, if your scheduled to meet someone for lunch at Applebees, the Calendar app will suggest that you add the nearest Applebees location to the event, which will help if you’re hoping to get a notification when it’s time to leave for your luncheon. You can turn this feature on or off to your liking.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.
  3. Turn the Location Suggestions switch off or on.

    Launch Settings, then tap Calendar, then turn on or off Location Suggestions

How to turn Events Found in Apps on and off

When you’re trying to find out when a specific meeting is, or when someone’s birthday is, you can use Siri and Spotlight Search to help track it down. For privacy reasons, Apple gives you the option to enable or disable the ability to use Siri and Search to access your Calendar app in order to find the information you’re looking for.

  1. Launch the Settings app on your iPhone or iPad.
  2. Tap Calendar.
  3. Tap Siri & Search.

    Open Settings, then tap Calendar, then tap Siri and Search

  4. Turn Search & Siri Suggestions on or off.
  5. Turn Find Events in Other Apps on or off, depending on whether you want to keep your events only in the Calendar app.

    Turn on or off Siri and Search, then turn on or off Find Events in Other Apps

Any questions?

Do you have any questions about setting up and customizing your Calendar app settings on iPhone and iPad? Put them in the comments and we’ll help you out.

How to customize your Calendar settings on iPhone and iPad

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